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Administrative Assistant

Responsibilities:

  • Receive and direct all incoming calls on a multi extension telephone. Assure messages are accurately relayed to staff when they are away from the office. Bring messages to the appropriate desk.
  • Receive and distribute incoming mail following procedures outlined.
  • Assure outgoing mail is distributed appropriately on daily basis.
  • Receive and distribute claims.
  • Respond to and provide follow-up for Provider/Vendor inquiries as requested.
  • Fax approvals/denials for Formulary Exceptions/Outpatient Referrals to appropriate destinations as requested. Assure faxes are received.
  • Assure expense reports from the facilities contain the appropriate documentation. Forward to the Corporate office once approval is obtained from the Executive Vice President or designee.
  • Order and receive office supplies following Accounts Payable Guidelines. All Purchase Orders are to be approved by the Executive Vice President.
  • Maintain a filing system. Make necessary updates to files, and modify filing system to accommodate changes in the conduct of the business affairs of the office.
  • Maintain credentialing log.
  • Receive all site meeting minutes and forward copies as appropriate.
  • Prepare Continuing Education Unit(s) certificates as directed and maintain CEU training binder for all employees.
  • Perform overflow typing as needed.
  • Open to all Staff for completion of various clerical assignments to assure continuity of services.
  • Must be able to obtain and maintain security clearance.
  • Must be able to apply principles of critical thinking to a variety of practical and emergent situations and accurately follow standardized procedures that may call for deviations.
  • Must be able to apply sound judgment beyond a specific set of instructions and apply knowledge to different factual situations.
  • Must be alert at all times; pay close attention to details.
  • Must be able to work under stress on a regular or continuous basis.
  • Post orders, if applicable, per site contract.
  • Perform other duties as assigned.
  • CCS is an EOE/Minorities/Females/Vet/Disability Employer



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